Documentation Guidelines

To ensure completeness in the production of the reference document, the Documentors shall be guided by the following requirements:

Total length of the Reference Document shall be short, direct to the point and between 8-10 pages (excluding appendices).

PARTS OF THE REFERENCE DOCUMENTS

Title - this should reflect the major theme of the project, short, direct to the point and includes the name of the LGU and the Province it is located

Summary (300 words or 1/2 page) - this shoud give a general overview of the project/initiatives; explains the strategy, methodology and stakeholders involved; and identifies major accomplishments and impact to the LGU

Project Description (300 words or 1/2 page) - this should state the reason or the purpose for the practice/project. This includes the rationale (the main problems, consequences, attempted solutions) and the objectives (what did the practice set to address/accomplish)

Project History (150 words or 1/4 page) - this should describe how the project was initiated; including who championed its process for setting goals and determining the strategy/methodology (how many and by whom); and the period it was implemented

Results (300 words or 1/2 page) - these should highlight the main accomplishments; describe the extent of which objectives were met; identify indicators to measure result and identify impact of the project

Key Implementation Words (up to 2,400 words or 4 pages) - these should describe in chronological order the chain of events in implementing the project. A typical project may have 5-8 main implementation steps and each of these steps can be broken down in more detail with a few sub-steps or activities relating it. Each main step will have to indicate the main output; procedures, tools, techniques, systems or structures needed to be in place; people to be involved and why; required budget and when; and other resources required. This part shall also present lessons learned indicating what really worked and what didn't